Use and reproduce our holdings
Reproduction: Notes to user
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Reproduction of PRO holdings must comply with the Copyright Ordinance, Chapter 528 of the Laws of Hong Kong and other legal requirements. Further information on Copyright Ordinance:
https://www.ipd.gov.hk/en/copyright/index.html - There are circumstances that prevent some holdings from being copied or photographed, such as for the preservation and protection of the archival records and restrictions imposed by the donors.
- All forms are also available at the PRO reference services counter. Approach PRO staff for assistance in case of doubts.
Self-service reproduction
Photocopy
Only Octopus card is accepted for payment. No receipt will be provided.
Microfilm and digital files printing
Submit request form before beginning your print job and make payment at the PRO reference services counter.
Reproduction order through PRO staff
If assistance is needed in reproducing holdings, users are required to submit completed form(s) and supply relevant documentation to the PRO reference services counter by e-mail ( proinfo@grs.gov.hk ) or by fax (852) 2804 6413 or in person. Forms are available online and at the PRO reference services counter.
Photocopy order
Microfilm printout/Microfilm duplicate
Digital image copy
Fees and payment
PRO accepts cash, Octopus card (Please ensure your Octopus card has sufficient remaining value for settling the payment. Add-value service for Octopus card will NOT be provided by PRO), Faster Payment System (FPS), Mainland China's Licensed Digital Wallets (LDW), cash cheque (with "The Government of the Hong Kong Special Administrative Region" as the payee), bank draft (with "The Government of the Hong Kong Special Administrative Region" as the payee) and telegraphic transfer payment (TT Payment). All payments should be made in Hong Kong currency.
Using personal photographic device in Search Room
Users are permitted to use their personal photographic device to take photographic images of our holdings (including contents of digital records displayed in computer monitors) subject to the following conditions:
- PRO staff is informed and approval is granted by the submission of request form.
- The physical condition of the record(s) is suitable for photography as assessed by GRS.
- User undertakes to observe the Copyright Ordinance.
Submit request form to the PRO reference services counter before using any personal photographic device in the Search Room.
For further information, please refer to the copyright and reproduction section of our FAQ.
Using audio-visual collection
Users are required to submit a completed request form and supply relevant documentation to the PRO reference services counter by e-mail ( proinfo@grs.gov.hk ) or by fax (852) 2804 6413 or in person for application of loan-out audio-visual materials.
Use our holdings: Acknowledgement
When any PRO holding is referenced in a publication, paper, exhibition or TV programmes etc., acknowledgment should be made to "Public Records Office, Government Records Service".
